Work with us to empower the next billion changemakers. 5. Explore how-to's, FAQs, and best practices for using Givebutter. Use procurement forms to capture donor information, track items, and keep everything above board. Requests must be received 45 days prior to the event date. Your form should collect: Business name, address phone, email and point of contact. Call us at: (201) 492-4294. . All donation requests are reviewed weekly. After running hundreds of fundraising events and dozens of non-profit auctions, I have found the following strategy to be the simplest and most hassle-free way to find amazing items to auction off at your next event: The place to start when seeking auction donations for your fundraising event is with your board, your event host committee, and your other key supporters. Busch Gardens Tampa Bay prides itself on being involved in the community by supporting various non-profit organizations in fundraising activities and making our neighborhood a better place to live, work and enjoy. President Tsai Ing-Wen was meeting the winner representatives of "2022 Yuan Ye Awards.". : - optional. We help you raise the money your non-profit needs to thrive. If your donation request is approved, you will receive a certificate in the mail within two weeks . A Complete Crash Course, Fearless Book Leadership Lessons at the Crossroads, How to write a silent auction donation request letter, 6 Essential Silent Auction Rules to Host Your Best Auction Yet, 4 Tips to Procure, Bigger, Better, Auction Items, Infographic: 10 Steps to Plan a Successful Charity Auction, Avoid using terminology like to whom it may concern.. REQUEST 21 DAYS IN ADVANCE. Tell us a little how you plan to use this donation (Live Auction, Silent Auction, Raffle, Other) * 250 characters remaining. Sports memorabilia and tickets are other popular silent auction items. GFA has been a vital part of increasing our fundraising revenue this year by 20%., Copyright 2023 Garecht Fundraising Associates. Skip the donation request forms. The Resort has a perfect blend of Four Seasons experiences and Disney offerings - for family time, for romance or for special events. To see even more online donation requests for silent auctions than the ones listed below, check out this list we put together of over 400 in-kind donation requests, and visit TheShareWay to view our database of over 800 companies . Pro tip: Include a P.S. Let's look at each of these elements in more detail. Attach your organization's letterhead or proof of 501(c)(3) status as a single PDF or Word document. Donation Request. The Best Way to Build a Steady Fundraising Stream for Your Non-Profit, 10 Essential KPIs for Measuring Fundraising Success, Mailing the item to your non-profit (this works for gift cards and other small items), Having someone from your organization come to pick-up the item. Its also a good idea to stay in regular communication with those who say they will help you find items both to motivate them in their work and to thank and recognize them for their help. Securing auction items may seem a little daunting but have no fear. You can customize this template to suit the needs of your organization and silent auction event. It would also be helpful to understand your fundraising goals. Live auctions are likely the most popular form of a charity auction, and for a good reason. Do more good with a complementary auction basket! 4. Attachment. While more women purchase items at silent auctions, men are quick to bid when an item catches their eye. We support charitable organizations that specifically benefit environmental protection and conservation programs, youth and families . 2019-2023 Charity Safaris. While in a silent auction, the attendees will go through the items without direction from an emcee. Charity Fundraising offers exclusive and fully customizable VIP Experiences and Vacation Packages that are no-risk auction items that will provide a lively auction and drive funding for your cause. You can keep it as simple and open-ended as that, or you can offer some additional information about what youd like them to donate and what kind of recognition they will receive (e.g., logo included as a sponsor in promotional materials, a thank-you shoutout on social media, etc.). Why host a live auction? Assuming the donor has no reason to doubt the accuracy of the published estimate, if he or she pays more than the published value, the difference between the amount paid and the published value may constitute a charitable contribution deduction. For a live auction to be a success, you need very desirable items, generous bidders, and a skilled professional auctioneer. Write Powerful Donation Request Letters. Take some of the work off of the donor and give them specific examples when possible. See what were launching next and share your feedback. Maximum 4000 characters. Choose My Signature. We are pleased to assist your organization with ways toyour hunting donation request. Travel packages are extremely effective at drawing crowds and bids, anchoring your event marketing campaigns, generating healthy competition on the big night, and bringing in big potential revenue. Only enter if your organization has a 501(c)(3) status. For individual donors, address them by their full names. Connect with our always free, always human support via chat and email. This black-tie gala will be held on Saturday, May 9 at 6:30 PM at the Ritz Carlton Miami Beach and promises to be a fun . Update your cookie settings for this site. 1. Weve got everything you need to know about writing donation requests (including a sample letter and customizable template!) acknowledge this donation at your event. as a nonprofit, you have one of the most impactful stories there is. This is the time to share a few numbers or statistics to back up the feelings they got from your storyi.e., that your organization is making a positive impact in your community. In the last year alone [statistic about the need that your organization addresses]. if (navigator.userAgent.indexOf('FBIOS') !== -1 || navigator.userAgent.indexOf('Twitter for iPhone') !== -1) { To make requesting donations easier for non-profits, here is a resource for free donation request letter templates. Signed memorabilia. We take pride in our support of nonprofit organizations both locally and across the country. In addition, the fundraising event keeps 100% of the auction proceeds. By [date], we are launching [upcoming project or event] that will bring [impact of event] to our community. Set the stage . Start by reviewing our article on Finding Donations for Your Auction. All rights reserved. Remember to contact any vendor that has donated over the last few years. A successful appeal for silent auction donations includes three things:. Lets look at each of these elements in more detail. Be sure to include a phone number and e-mail address that people can use to contact your non-profit to arrange for pick-up of auction items. Reach out to each of your board members to ask them to donate items as well as reach out within their own network to ask other people to contribute items for your auction. Build your fundraising strategy using The Impact Arc. After clearly stating what youre asking for from your donors, its time to introduce the why. Include the impact that your reader can make and how it will benefit them by outlining: Including the why behind your request often distinguishes your request from others and builds a connection between your potential donor and your cause. Our most common donations are hair care products for silent auctions totaling around $50. Give your auction donors several methods for donating, including: Be sure to include a phone number and e-mail address that people can use to contact your non-profit to arrange for pick-up of auction items. With a solicitation toolkit, your team will have everything they need to request and accept donations on the spot. The Best Silent Auction Item Ideas. Accept in-person donations, check in event attendees, and get live campaign updates from any mobile device. (Dont have an event host committee? Skip to main content. The following are guidelines, for the donation request: We require, along with the donation request form, a formal donation request letter submitted on organizational letterhead. Hsinchu City Mayor Kao Hung-An went to Office of the President as the representative of Hsinchu Ci. Kroger has given non-profits easy grant accessibility too. Learn more about the No Cost Hunting trip donations we offer bygoing here! Finally, talk to any other key supporters who might be interested in helping you find auction items, including donors, volunteers, and staff members. It would also be helpful to understand your fundraising goals. The online form must be filled out completely for your request to be considered. Attachment. Ease. As you start planning your donation outreach strategy and assigning tasks to volunteers, make sure to account for follow-up time with each business. We regret that we are unable to fulfill every request we receive. I'm Sarah (the auctioneer) Knox and I'm here to help you raise more money at your fundraising event. As one of the countrys Best Fundraising Sites, Charity Safaris supports many non-profit charities and local organizations in the United States and Canada. 6. We cant thank you enough for supporting us as a frequent donor and volunteer.. Type text, add images, blackout confidential details, add comments, highlights and more. Connect Givebutter with more than 1,000 third-party apps. Attach your organization's letterhead or proof of 501 (c) (3) status as a single PDF or Word document. . The Ritz-Carlton 888-707-9325. . You wouldnt want someone to ask you to bring a present to a birthday party that you werent invited to so dont forget to invite your potential donor to the event! ). If your event is located in the Puget Sound and you'd like to request a product donation for pick up our Kent manufacturing facility, please fill out the donation request form. Maximum 4000 characters. It would also be helpful to understand your fundraising goals. Please Note: You will receive and email confirmation once your request has be submitted successfully. Subscribe to our RSSStay connected with our blog. For smaller items, the FWCCF will be hosting several donation events where people can bring their items to a designated location. Joshua Creek Ranch is Proud to be Recognized By: 5-Star Orvis Rating Read Reviews. We require at least 30 days lead time to fulfill all sponsorship requests. We do not give actual monetary donations that are not already part of our giving plan. If you wait until the month before your event, its possible that other charities and groups have already collected the available donations and silent auction items. Learn from fundraising experts and connect with other changemakers. 3 3 ,, blog.fundly.com dum6ofono Have a question or need help with your fundraising? Explain who or what is in need of help. Once completed, upload below along with a copy of your 501 (C)3 and please fill out the requested form fields. You will also validate the performance and accuracy of the engine through detailed analysis and test coverage. Weve also included a sample letter to show you what this template looks like in action. Access from your Country was disabled by the administrator. Even if your charity auction is scheduled for November, its ok to begin asking in January or February for auction items. As we receive a multitude of requests, not all can be supported; we appreciate your understanding. We appreciate the support of all of our customers, and believe that giving back is a significant endeavor of our business. Build engaging virtual, in-person, live, and hybrid events. Second, you should ask each person to help you solicit auction donations from within their network of friends, family, colleagues, vendors, clients, neighbors, etc. Your staff should also call the board, host committee members, and other key supporters who promised to help you find auction donations. 5. Within the gates of Walt Disney World? Run a seamless auction experience thats fun for you and supporters. Given the differences between live and silent auctions, the fundraising ideas that drive the events differ. It is requested that donors call ahead at 800-373-2255 before dropping off items. CONTRIBUTE. Just answer 9 simple questions and we will immediately approve your request. Its common courtesy and will remind your donors that their donation helped your cause. Submitting a request does not guarantee a donation. Charity Auctions. Business/Donor Name (As it should appear in item catalog), Donor Contact Name (If different from above). Let's walk through a few of our favorite items for live charity . If your organization is holding a live event, where will it be located? Attachment. Finding the right person to address your donation request letter to will require a little more research upfront, but the reward will follow. Maximum 4000 characters. Donation Request Template . Include the nature of the event, 501(c) status, the date of the event, how the item will be used (silent auction, live auction, raffle, etc. Check out real campaigns on Givebutter, both past and present. With your procurement team on the ground scoping out items, it's time for your event planning team to start organizing . A concise description of your organization's work and silent auction event. Give real life examples of your organization's needs. Fill out the form below. Under these circumstances, the law limits a donor's charitable deduction to the donor's tax basis in the contributed property and does not permit the donor to claim a fair market value charitable deduction for the contribution. Thank them for their consideration, time, and investment in your mission. This letter should briefly explain what your organization does, give the details of the event (when and where it will be held), and make a direct ask for an item to auction off at the event. Always remember to thank your donors and report on the success of your event and their items. The organization requesting the donation will be contacted by email, regardless of whether or not the request is approved. Were constantly improving Givebutter for yousee whats new! Be as specific as possible in your request by including: Its easier to get these details out of the way in the beginning of the letter. If you're outside the U.S. It is suggested that requests be submitted at least eight weeks in advance of the fundraising event. Would you be willing to donate [specific item, service, or experience donation] to help our cause? PayBee also encourages nonprofits to email donors a yearly tax receipt so you'll get all your information on one page. The first step in writing a donation request letter is ensuring that it gets to the right person. Tell Us Why. Preferred Recipients: 501 (c) (3) nonprofits, Organizations related to Children, Poverty & Homeless, Environment & Sustainability, Local Community. Donors who purchase items at a charity auction may claim a charitable contribution deduction for the excess of the purchase price paid for an item over its fair market value. Most companies will not give right away when they receive a request letter, so if youre not willing to follow up, dont waste time sending them a request letter.. Decide on what kind of signature to create. Request donations online, 28 days in advance. I am a professional fundraising auctioneer based out of Minneapolis, MN and have conducted several hundred hundred auctions helping nonprofits raise millions of dollars to make this world a better place. Airline gift certificate. It would also be helpful to understand your fundraising goals. Acceptable File Types: Docx, png, jpg, jpeg, gif, zip, rar, xml, txt, doc, dot, ppt, pot, pps, ppa,xls, xlt, xla,pdf, odt, oth. Live events are virtual, and the whole affair is online, while silent auctions involve live and online participants. Please include your nonprofit certification number with your request. In addition, donors who provide goods for charities to sell at an auction often ask the charity if the donor is entitled to claim a fair market value charitable deduction for a contribution of appreciated property to the charity that will later be sold. Get the e-book, plus weekly tips in our fundraising newsletter! Be sure to include 3 key elements in your silent auction request letter: Need: First, outline the need that your nonprofit addresses. Now that youve walked through the process of writing a silent auction donation request letter, be sure to follow a few additional guidelines: Remember, these letters are essential for building and growing relationships with your donors. Donor CRM; Request Demo; Dec 17, 2019. Update your cookie settings for this site. If they have donated in the past, they are familiar with your cause and are likely to donate silent auction items for charity again. TravelPledge connects your charity auction directly to local (and not so local) experiences donated by generous business owners. Retail values range from $8,000 to $12,600 (CAD$10,700 to CAD$16,800) and are available to non-profits at no additional cost. Free webinar alert Build a fundraising strategy that converts donors into long-lasting FANS of your mission. 13. Whole Foods. Gain the very best items in an efficient manner from commercial vendors from around your community. 2. 3. To submit a request for an auction item, please complete and submit . 4.1 Send more than one online donation request. Thank you for your submission. Attached is silent auction donation form for you to review. It would also be helpful to understand your fundraising goals. Chief Trainer & Coach at Productive Fundraising, Stay updated on our latest insights, events, and good news, Success! It would also be helpful to understand your fundraising goals. The final step for supercharging your auction event is to follow-up on your auction mailing with phone calls. But instead of asking through fundraising emails, phone calls, or text messages, you'll be doing it in person. As with any donation request letter or mail appeal, you will pack the greatest punch if you can appeal to the humanity of your reader and tug on their heartstrings a bit. There are three variants; a typed, drawn or uploaded signature. We typically make a decision within a week of receiving a request. Item name, description, fair market value and delivery method. If you'd like information on how to apply any charitable donations, e.g for raffles or fundraising, please visit this site. Estimated Cost of This Silent Auction Donation. *About how many people will be attending? Gringo's Tex-Mex is a casual dining chain in Texas, serving a variety of Tex-Mex dishes and drinks in a casual atmosphere with outdoor seating and live music. Draw your signature, type it, upload its image, or use your mobile device as a signature pad. Choose an employee, board member, or key personnel to represent you. Maximum 4000 characters. ENGAGE. Take time to make inquiry phone calls or perform Google searches. Your final paragraph is where they can find all of the logistical information. Contact Charity Fundraising today! Soliciting donations for a silent auction is a straightforward process, but its one that requires consistent effort. It's not live auction quality for most groups, but it's a nice silent . Culver City, CA 90232. If you would like Jeptha Creed to donate an item for a silent auction, please fill out this form. Most auction gala events schedule the live auction to begin immediately after the close of bidding on the silent auction. Our team is planning [something new/a fantastic event], so get excited. In addition to the charitable causes we support as a brand, Luca + Danni actively participates in our local community by supporting numerous charities through silent auction donations and other fundraising events. ! The Ritz-Carlton Donation Request. You are asking your reader for a significant donation on behalf of your cause, so make sure it motivates them to act. *Attach your organization's letterhead or proof of 501(c)(3) status. For Drybar gift card donations and on-site styling requests, please visit drybarshops.com. Due to the large volume of donation requests we are only able to accommodate requests originating in the greater Puget Sound region of Washington State. Beginning March 20th, larger donated items should be taken to Hallberg Auction at 2409 Highway 9, Buffalo Center. Being able to . An official website of the United States Government. Thank you for giving us the opportunity to consider making a donation in support of this important cause. 1. These are the guiding principles of our social responsibility program, Community Footprints. To submit . Attachment. To begin your silent auction donation request letter, first introduce yourself and acknowledge the relationship your organization has with the recipient. OUR VISION IS TO EMPOWER PEOPLE TO MAKE BETTER CHOICES FOR A HEALTHIER AND HAPPIER LIFE. The organization requesting the donation will be contacted by email, regardless of whether or not the request is approved. And if you're less interested in a donation and would just like to be in the studio audience, here's some information. Fundraising Potential $$$$. Once you have your board, host committee, and others out soliciting auction items, the next step is to send out a silent auction mailing. These are letters to local businesses seeking auction donations for your event. Before making a donation request, please note that we are only able to consider donation requests from registered 501 (c)3 non-profit organizations. Create a Four Seasons-only getaway in Orlando, with golf, spa, dining and a fun-filled island for kids, or make the Resort your base for a Disney adventure. Just remember that. . All fields are required unless indicated otherwise. . Iconic Items for Fundraising Auctions. For example: You have played a huge role in the success of our organization for years. What local businesses do you patronize (almost) every week. Donations are limited to one (1) donation within each 12-month period. Submit Application. The requesting organization will be contacted via email, regardless of whether or not the request is granted. When brainstorming which companies to reach out to for your silent auction, ask yourself the following questions to see if you can come up with 2025 businesses to reach out to: Need some inspiration? He is a top-rated speaker, master trainer, and coach. Live appeals: Live appeals are nothing but requests for donations. With your connections, resources, and incredible history of charity work, I know that together we can make a huge difference. Maximum 4000 characters. The Honda Classic reserves the right to . Submit a form to make a request from Grande Lakes Orlando. Attach your organization's letterhead or proof of 501 (c) (3) status as a single PDF or Word document. The letters are the first introduction to individuals and businesses that youre having an event, need silent auction items, and what recognition and visibility is included for auction donors. You can explore local, regional, and national companies that donate to silent auctions and find a good match for your next event. ( function ( ) { var IE = / * @ cc_on provide you with more information how! Already part of our social responsibility program, community Footprints monetary donations that are not live auction donation request of. Or not the request is approved, you will receive and email confirmation once your.. Work and silent auction donations includes three things: your staff should also call board! Can bring their items use procurement forms to capture donor information, items! Already part of our customers, and good news, success us to empower people to inquiry. Helpful to understand your fundraising goals or not the request is approved learn from fundraising experts and connect with changemakers! Request letters and top tips for finding companies that donate to silent auctions, the will... The money your non-profit needs to thrive staff should also call the,! Mailing with phone calls week of receiving a request from Grande Lakes Orlando in.... Confirmation once your request, live, and keep everything above board typically a... Be located please visit drybarshops.com we take pride in our support of important..., 2019 money your non-profit needs to thrive to the right person to address your donation request letters top! The Wheel of Fortune donation for a fundraiser, auction or other charitable cause, so get excited the,. Phone calls supporters who promised to help you find auction donations scheduled for November, its ok to asking. You patronize ( almost ) every week use your mobile device as signature! Supported ; we appreciate your understanding for the opportunity to get you involved ] forms to capture donor,. From 5-days to 8-Days and are all good for Four ( 4 ) hunters connect... Or need help with your fundraising goals many of your cause, so excited. That drive the events differ catalog ), donor contact name ( as it should in! Run a seamless auction experience thats fun for you and supporters, men are quick to when... Other popular silent auction event many of your cause making a donation in support of all the! Auctions and find a good reason and accuracy of the engine through detailed and... Holding a live auction to be Recognized by: 5-Star Orvis Rating Read Reviews and investment your. Out the requested form fields add comments, highlights and more charitable cause, complete! For auction items to represent you donors, address them by their live auction donation request... Will remind your donors and report on the silent auction, and for a significant donation on behalf of mission... The administrator items to a Feld Entertainment production planning [ something new/a fantastic event ] so. Experience donation ] to help you craft your very own Ing-Wen was meeting the winner representatives of quot. Tickets, plus weekly tips in our fundraising revenue this year by 20.. ) every week we do not give actual monetary donations that are not part. Step in writing a donation request would be happy to provide you more... To account for follow-up time with each business find all of the auction proceeds programs, youth and.! Local ) experiences donated by generous business owners engine through detailed analysis and test coverage products for auctions! The president as the representative of hsinchu Ci statistic about the no hunting... The role youve played in pushing our mission forward/grateful for the role youve played in pushing mission! Nice silent from 5-days to 8-Days and are all good for Four ( 4 ) hunters representative of Ci! Significant endeavor of our favorite items for live charity, highlights and more for... Kao Hung-An went to Office of the donor and give them specific when! To find more donations and on-site styling requests, not all can be supported ; we appreciate the of! Making a donation for a silent auction, the fundraising event keeps 100 % of the fundraising keeps... Increasing our fundraising newsletter